Using Zoom Securely: 5 tips to secure your next meeting

30 Jul 2020

Protecting your Zoom meetings.

There has been a lot of press recently about the security and privacy issues of Zoom. This has lead to Zoom’s investors to sue Zoom for hitting the share price.

Let’s not forget one thing: there is no such thing as completely secure software. Also. Zoom have faced an enormous increase in traffic in a very short period; something most companies have not had to experience.

Zoom have been very open about the issues they have had with their software and are actively patching the software and speaking to the media about what they are doing – something which cannot be said for other companies.

However, there are still some issues that Zoom users need to be aware of when setting up a Zoom meeting. If you follow this guide, you should be protected against most of the issues with Zoom.

#1. Schedule each meeting

Do not randomly send out a link to your personal room. Always schedule a meeting in the Desktop app or website to ensure you can control the security settings.

#2. Use a random meeting ID

Make sure you use a random meeting ID so that nobody can access your room when they shouldn’t.

#3. Always use a password

Always use a meeting password. For extra security, remove this password from the meeting invite and distribute it separately either via email or, even better, via a messaging app (WhatsApp, Telegram, Signal etc.)

#4. Use computer audio

Always use Computer Audio only in your meetings to ensure the communication is encrypted. If people need to dial in using a normal telephone remember that your conversation may not be secure.

#5. Delve into the advanced options

Make sure you click on ‘Advanced Options’ to configure the following settings:

  • Enable waiting room – make sure you select this so that the meeting host has to manually approve everybody who wants to connect to the call
  • Disable ‘join before host’ – make sure that nobody can join the meeting before the host so you have control over the attendees
  • Mute participants on entry – make sure you select this to minimise the chance of somebody disrupting your meeting
  • Select sign into Zoom – for extra security, only allow people to join the meeting if they have already logged in with Zoom
  • Record meeting – if you can avoid it, do not record the meeting to ensure you do not retain sensitive information unnecessarily

Summary

If you follow this guide you should have pretty good privacy and security in your calls but remember to always be vigilant when using any software tool. Further information on Zoom security can be found here: https://zoom.us/security